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​​Visualise Wedding Photography
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​Carterton ,Witney ,Oxford ,Eynsham ,Bicester ,The Great Barn, Eynsham Hall ,Caswell House , Heythrop Park ,Tally Ho ,Baytree Hotel ,Witney Lakes Resort ,RAF Brize Norton , Lains Barn

A few tips to help you with your Wedding Day planning

Planning your wedding whether two years or two months in advance can be stressful. If you are like us, who like to make endless lists only to forget them minutes later, then our Ultimate Wedding Checklist is for you. This checklist is a general countdown of all the main things you need to do. Let's face it, wedding planning can be a bit of a headache; coordinating all the different bits and pieces, so we created a full task list of all the usual things you will need to do, from dress shopping to organising the rsvp list and so on.

The list is a basic timeline based on a 12 month engagement and planning time, running through the typical times you would research and book different elements. Although each wedding is different, and we've shown brides who have organised their whole wedding in just 10 weeks, others take 2 years (me!).  

Thankfully, there are general rules that are helpful. So here's our Wedding Checklist and Planning Countdown... 

As soon as you get engaged/once you're serious about planning the wedding
Sit down with your other half and discuss your ideal wedding to make sure you're on the same page

Draw up a budget

Start planning the guest list. Decide on approximate number of guests - this may impact your choice of venues
Pick potential wedding dates - check with important guests to avoid clashes
Research potential wedding venues and ceremony locations - if separate
Pop the question to your bridesmaids and groomsmen
Enlist any helpers/talented friends of family with aspects of the wedding (for the cake, flowers, dresses etc)

Optional: Have an engagement party

12 Months Before The Wedding

Visit and book your reception venue and ceremony location
Research potential wedding services and suppliers - photographer, florist, invitations, cake, decor, music, hair and make up
Consider and review wedding insurance options
Decide what type of entertainment you want for ceremony, drinks reception and dancing
Book Photographer
Book Videographer
Research and consider options for your venue and ceremony decor
Start your wedding dress research
Send Save the Date cards - important if you're getting married abroad, or during a very busy time of year

8/10 months before

Book ceremony music, band and DJ for reception
Research and reserve accommodations for guests
Contact decor hire companies if you need to rent anything for ceremony/reception, such as chairs, tables, and tent.
Book Honeymoon
Order wedding cake
Book Groomsmen’s Suits
Book Pre-Marriage Course

6/8 months before

Book ceremony musicians
Ensure passports are in date for honeymoon -  order new ones if necessary
Start planning honeymoon
Start planning Hen & Stag Parties - well not you, the best man and bridesmaids should!

4-6 months before

Choose bridesmaids’ dresses
Choose and order wedding invitations & stationery
Attend pre-marriage counselling, if required (for catholic ceremonies)
Meet with florist to discuss options
Shop for groom's suit
Organise the legalities — give at least 3 months notice to registrar or priest/religious celebrant
Decide on prayers, readings and music for mass booklets — check with your priest / registrar
Organise invitations and order of service booklets
Arrange travel vaccinations if necessary
Organise wedding transport
Start gathering addresses for guest list - create spreadsheet for RSVPs

2-3 months before

Send invitations to guests
Order wedding rings
Rent the men's formalwear
Attend dress fittings
Choose wedding rings
Organise gifts for parents, bridesmaids, groomsmen and each other
Book hairdresser and organise hair trial
Book a makeup artist and go for makeup trial

4 weeks before

Have final wedding dress fitting
Make any last-minute adjustments with suppliers
Finalise details for, and order mass booklets/order of ceremony
Order and plan in-room welcome baskets for out-of-town guests

2 weeks before

Review final RSVP list and call any guests who have not yet responded
Deliver must-have shot lists to photographer and videographer. Include who should be in formal portraits and determine when portraits will be taken

1 week before

Give venue/caterer final guest head count
Supply wedding coordinator with a list of supplier requests such as a table for DJ or setup space needed by florist.
Create your table plan
Print placecards
Call all wedding suppliers to confirm arrangements, create timetable for day
Give ceremony and reception site managers a schedule of vendor delivery and setup times, plus contact numbers.
Get manicure, massage, waxing & all your preening and prep
Do full wedding dress rehearsal from underwear to veil
Pack an overnight bag for the reception
Pack for the honeymoon
Organise money to be paid to suppliers on the day

2-3 days before

Make last minute changes to table plan if necessary
Groom: Go for final fitting and pick up your formalwear.
Groom: Ask the best man to make sure all groomsmen attend fittings and pick up their outfits.
Confirm pick-up times with wedding car company
Reconfirm final details with all vendors. Discuss any necessary last-minute substitutions.

Day before

Drop off place cards, table cards, menus, favours, table plan to reception coordinator
Provide all wedding professionals with an emergency phone number to call on the day of the wedding.
Sort out payment (write cheques/organise cash) for any final balances to be paid at the end of the reception.
Ensure the cake is on track to be delivered to reception venue
Rehearse ceremony with full wedding party ceremony readers your officiant at the ceremony site to rehearse and iron out details.
Get a good night’s rest

The Wedding Day! 

Give the gifts for your parents to the best man/bridesmaid for after the speeches
Get flowers delivered to the bride’s house
Give wedding bands to the best man to hold during the ceremony
Give best man the officiant's fee envelope, to be given after the ceremony
Introduce your reception coordinator to your wedding planner (if you're having one), or bridesmaid/bestman for questions or problems during the reception.
Assign a family member or attendant to be the photographer's contact so he knows who is who.

After the Wedding

Prearrange for someone to return any rentals.
Pre plan for attendants to take the bride's gown for cleaning and return the groom's tux to the rental shop.
Write and send thank-you notes to gift-bearing guests and vendors who were especially helpful.


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